Youthbuild

Earn your GED or high school diploma, start a career and become empowered by your community.

TXCC & LACC

Become part of the next generation of convervationists through environmental education, preservation and service.

Career Opportunities

We currently have 6 openings!

JOB TITLE

FY20-09 Program Operations and Compliance Director

LOCATION

AYW Headquarters | Austin, TX

DEPARTMENT

Conservation Corps

POSITION REPORTS TO

Conservation Corps Director

POSITION SUPERVISES

Recruitment and Outreach Coordinator, Program Assistants, Participant Services Coordinator

CLASSIFICATION

Regular, Full-time, Exempt

POSITION PURPOSE

The Conservation Corps Program Operations and Compliance Director ensures that AYW Conservation Corps programs are implemented consistently across multiple operating sites, and are compliant with internal American YouthWorks and programmatic policies, procedures, and grant guidelines. The position manages monitoring and reporting for multiple AmeriCorps grants; builds an inclusive culture and identifies resources for supporting staff professional development; develops and updates policies, and continually streamlines workflow increasing the overall support available to the programs.

APPLY

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and basic tasks.

Under limited supervision the Program Operations and Compliance Director will perform the following functions:

  1. Monitor overall program and grant compliance as it relates to internal AYW and programmatic policies and procedures:

    • Create and maintain site monitoring schedule

    • Train monitoring team members to complete monitoring requirements annually

    • Conduct periodic monitoring activities and provide reports to Senior Director of Operations and Program Director

    • Monitor corrective action plans for operating site improvement and provide consistent and timely feedback

  2. Manage AmeriCorps reporting requirements and timelines for all Conservation Corps Service Programs:

    • Collaborate with Director of Finance to document and monitor due dates for all grant reports on grants calendar

    • Prioritize and assign grant reporting components to appropriate staff

    • Submit grant reports by the due date and communicate challenges with Program Director

    • Work with staff on the collection and documentation of program data for grant metrics reporting and update procedures regularly

      • Understand and communicate clearly about grant performance measures and train staff on strategies for collecting data annually

    • Ensure all grant data is stored properly according to AmeriCorps and AYW’s internal document retention policies and procedures

      • Collaborate with the Senior Director of Operations and Human Resources Manager for annual review of the document retention schedule

    • Along with the Director of Finance, maintain positive relationships with grantors through consistent communication and timely responses to requests

  3. In collaboration with the Human Resources Manager, manage and monitor participant benefits

    • Lead admin team in administering member pay, health insurance, and ancillary benefits

    • Attend relevant training and webinars annually to understand benefit options

    • Create and present benefit information to new participants

    • Support member claims for health insurance and worker’s compensation through documentation and policy adherence

    • Train all staff to support participants with  information on program provided benefits and how to use them

    • Research training and resources for additional benefits supporting participant mental and physical health

  4. In collaboration with Senior Director of Operation and Human Resources Manager, build and support a high functioning collaborative staff team, and model exemplary mentoring and performance management with direct reports:

    • Understand and communicate clearly about work procedures and policies

    • Observe staff to ensure adherence to quality standards, policies and procedures, and provide timely and relevant coaching as needed

    • Provide employees with resources and support  in handling difficult or complex problems

    • Train or instruct employees in job duties and company policies or identify external training resources

    • Establish and monitor staff performance and development goals, assign accountabilities, set objectives, establish priorities, conduct annual performance appraisals, and administer salary adjustments.

  5. Collaborate with the Conservation team on annual program initiatives

    • Plan and implement annual staff retreats

    • Develop programmatic goals taking into consideration agency initiatives and identify  strategies for success

    • Plan out annual programming and grant requests

    • Participate in annual budget planning with the executive management team

    • Assist Program Director with grant applications

    • Brainstorm and compose appropriate program policies and procedures seeking out expertise from the Senior Director of Operation and the Human Resources Manager

      • Update and share with the organization existing program policies and procedures annually

  6. Participate and contribute on various work teams and as a member of the AYW Management Team;

    • Help move organizational goals and initiatives forward

    • Be an ambassador of the organization,

    • Contribute and disperse the positive culture of the organization

    • Ensure effective cross communication amongst the agency


QUALIFICATIONS
Minimum Required

EDUCATION / CERTIFICATION: Bachelor’s degree in business or related field;

EXPERIENCE: Five years working experience in an AmeriCorps program with direct roles dealing with grants and contracts, reporting on performance measurements, audit requests, compliance and member coordination. And two years of previous related experience working with academically and socially at-risk opportunity youth and young adults with criminal records and a variety of lifestyles, behaviors, cultural and spiritual practices in a jobs training, youth development, employment training and, or YouthBuild/AmeriCorps model.

EQUIVALENT EDUCATION/EXPERIENCE: Associate’s degree in business or job related field of study and 3 years of specified work experience, or High school diploma, or GED, and 4 years of the specified work experience.


KNOWLEDGE/SKILLS/ABILITIES

KNOWLEDGE: Business and management principles involved in strategic planning, resource allocation, human resources modeling; leadership theory and practice; coordination of people and resources; administrative and clerical procedures, i.e., managing files, records and information storage procedures; Microsoft Office applications; G-Suite applications; effective recruitment strategies, selection, training, compensation and benefits, and employee relations; grant management; data management;

SKILLS: Active listening; critical thinking using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems; effective management of personnel resources such as motivating, developing, and mentoring people as they work; fair and consistent decision-making; monitoring and assessing work performance (of self, supervisees, or organization) to make improvements or take corrective action;

ABILITIES: Attention to detail; dependability and integrity; honest and ethical; being cooperative, pleasant with others on the job and displaying a good-natured attitude; accepting criticism and dealing calmly and effectively with high stress situations; demonstrating initiative and a willingness to take on new responsibilities and challenges; strong self-awareness, and emotional intelligence; deductive and inductive reasoning and knowing when to apply rules to specific problems to produce answers that make sense;


PHYSICAL ACTIVITIES

EQUIPMENT INTERACTION: Using computer and computer applications to enter data or process information; Photocopiers and scanners;

EXTENT FLEXIBILITY: Bend, stretch, twist, or reach with your body, arms, and/or legs

REPETITIVE MOTIONS: Walking; talking; frequent and regular movements of the wrists, hands, and/or fingers;

PHYSICAL STRENGTH: Exert maximum muscle force to lift, push, pull, or carry objects;

VISION: The ability to see details at a distance and, or at close range, within a few feet of the observer; will be required to read papers, books and to operate audio-visual, office equipment and tools;

TALKING: Speaking clearly so others can understand you and the information you are communicating; will be required to convey detailed or important instructions or ideas accurately; talking in front of groups and providing information to supervisors, co-workers, direct reports, and external partners via telephone, writing, e-mail, or in person, provide guidance and direction to direct reports, set and monitor performance standards;


WORKING CONDITIONS

INDOORS: Environmentally controlled conditions, working in an office or shared office setting, working with others in a group or team; contact with others (face-to-face, by telephone, or otherwise), No hazardous conditions.

OUTDOORS May be required to work in hot, wet, cold, or other significantly unpleasant conditions

ATTENDANCE

REGULAR: Monday – Friday, flexible 40 – 50-hour work-week; 1-hours unpaid lunch break; occasionally weekends or after hours to meet deadlines or special projects and other events as needed.

TRAVEL

REGULAR Support and monitoring of operating sites as frequent as once a month

OCCASIONAL: Offsite training, meetings or conferences annual staff retreats; program construction sites


BENEFITS

American YouthWorks offers a competitive benefit and leave package including but not limited to:

  • 11 personal days;
  • 8 sick days;
  • 19 break days, taken throughout the spring, summer, and winter;
  • 15 holidays, plus 1 floating holiday;
  • Employer contributions toward our medical and dental plan;
  • Employer-paid Life, AD&D, and Long Term Disability;
  • Pre-tax programs for child and health care;
  • Supplemental income and additional voluntary life options
  • 403(b) retirement with employer contribution;
  • Employment service awards every five years;

AYW is committed to building a culturally diverse faculty and fostering an environment of respect and inclusiveness amongst all individuals regardless of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply. EOE

JOB TITLE

FY20-08 Disaster Program Field Coordinator

LOCATION

AYW Headquarters | Austin, TX

DEPARTMENT

Conservation Corps

POSITION REPORTS TO

Disaster Response Program Manager

POSITION SUPERVISES

AmeriCorps Members

CLASSIFICATION

Regular, Full-time, Exempt

POSITION PURPOSE

The Field Coordinator supervises AmeriCorps crew members and leaders and assists the Program Manager in the daily management of field operations for conservation and disaster response services. They are responsible for the successful completion of project goals and objectives.

APPLY

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and basic tasks.

Under the direct supervision of the Assistant Program Director and the Field Operations Manager, the Disaster Response Field Coordinator will perform the following functions:

  1. Train and supervise AmeriCorps members
    • Assist the implementation of Crew Leader and Crew Member orientations;
    • Conduct ongoing training for AmeriCorps members throughout their term, both on project sites and at the program’s HQ. Lead and train AmeriCorps members in conservation, disaster response activities and risk management and safety standards on site;
    • Cultivate a positive member experience through team-building and leadership development;
    • Support positive mental and emotional health of members;
    • Assist in required performance evaluations of AmeriCorps members;
    • Transport members to enrollment and service activities as required by program guidelines;
    • Promote the culture of inclusion, equity, and diversity throughout recruitment and member management practices.
  2. Manage projects according to partner expectations and AYW standards
    • Coordinate project logistics;
    • Communicate in a timely and professional manner with project partners to maintain project quality, timelines, and goals;
    • Conduct frequent site visits to ensure successful project outcomes;
    • Purchase supplies needed for project work and coordinate with AYW’s accounting team to properly document expenses according to required timelines;
  3. Maintain project related documents in shared electronic files;
  4. Maintain up-to-date trail and chainsaw expertise, seek out relevant continuing education opportunities;
  5. Maintain facility, chainsaw shop, tools, gear and program vehicles to support overall programmatic goals and project needs;
    • Set up and manage vendor accounts;
    • Establish maintenance protocols with members and leaders;
  6. Participate in Interviewing/selecting potential AmeriCorps members in collaboration with the Recruitment & Outreach Coordinator;
  7. Assist and support disaster deployments on the ground and as needed in coordination with the Disaster Program Manager and Field Coordinator;
  8. Leading activities and ensuring safety on volunteer projects in coordination with public and private entities;
  9. Complete and maintain timely paperwork; including project logs, billing notes, purchase receipts, personnel issues, incident reporting, member performance reports, and grant reporting;
  10. Attend weekly staff meetings and other team meetings as required.

QUALIFICATIONS
Preferred

EDUCATION / CERTIFICATION: Bachelor’s degree, CPR / First Aid / WFR Certification; Wildland Fire Training; ICS Training; S212 and ICS 100,200,300,400,700,800 (or willing to acquire within 60 days of hire), Herbicide Applicator License (or willing to acquire within 90 days of hire), FEMA G288 and G489 (or willing to acquire within 60 days of hire)

Minimum Required

EDUCATION / CERTIFICATION: Associate’s degree in environmental science or related field of study;

EXPERIENCE:Two years of previous related experience in conservation and  restoration programs, responding to natural disasters; prior experience leading a team or supervising; familiarity with AmeriCorps or public service, reporting measurements, audit requests, compliance and member coordination; experience working with youth under the age between 18-26.

EQUIVALENT EDUCATION/EXPERIENCE:High school diploma or GED, and 5 years of the specified work experience.


KNOWLEDGE/SKILLS/ABILITIES

KNOWLEDGE: Knowledge of Disaster Response including volunteer and donations management; Trail building and habitat restoration experience; Mechanical and basic tool knowledge, including use of a chainsaw; CPR/First Aid; Herbicide use; Team-based coordination and logistics;

SKILLS: Lead teams and develop leaders; good problem solving and logistical skills; conflict resolution skills; basic computer skills; operate passenger van, truck with trailer and other heavy equipment; chainsaw operation; GPS/GIS; carpentry; small engine maintenance; project management; project partner relations; operate in diverse community settings; able to provide mentorship under stressful conditions; conservation and trail building; building and maintenance of park infrastructure; habitat restoration; invasive species removal; wildfire mitigation; disaster response; safe tool use;

ABILITIES: Attention to detail and accuracy; well-organized; cooperative, patient and willing to assist others; open and honest personality; flexible under pressure; good decision maker; able to build consensus; flexible problem-solving in the field; presents a positive role model for Corps members that supports respect for the learner, for diversity, and for the mission of AYW.


PHYSICAL ACTIVITIES

TALKING: Speaking clearly so others can understand you and the information you are communicating; will be required to convey detailed or important instructions or ideas accurately; talking in front of groups;

VISION: See details at a distance and, or at close range, within a few feet of the observer; will be required to read papers, books and to operate audio-visual, office equipment and tools;

HEARING: Hear conversations and receive ordinary information;

MANUAL DEXTERITY: Quickly move your hand and arm, or your two hands to grasp, manipulate, or assemble objects such as hammers, picks, chainsaws;

EXTENT FLEXIBILITY: Bend, stretch, twist, or reach with your body, arms, and/or legs

DYNAMIC/STATIC/TRUNK STRENGTH: The ability to exert muscle force repeatedly or continuously over time. This involves muscular endurance and resistance to muscle fatigue. Exert maximum muscle force to lift, push, pull, or carry objects; Use of abdominal and lower back muscles to support part of the body repeatedly or continuously over time without 'giving out' or fatiguing; May also restrain potentially violent individuals;

VEHICLE AND EQUIPMENT INTERACTION: Navigating and, or driving personal vehicle or 15-passenger company vans; using computer and computer applications to enter data or process information; Photocopiers and scanners;


WORKING CONDITIONS

REGULAR: Outdoors; independent, isolated settings, some office time. May be required to work in hot, wet, cold, or other significantly unpleasant conditions, including disaster areas.

ATTENDANCE:

REGULAR: Monday – Friday, flexible 40-hours, starting at 7:45 AM, One-hour unpaid lunch break; Off-site Disaster and Conservation Hitches

OCCASIONAL: Some weekends to meet deadlines/special projects. Over-night staff retreat. On-call for emergencies while corps members are traveling on hitch trips or deployments; annual staff retreat. Some long hours required during disaster deployments.

TRAVEL:

REGULAR: Travel to AmeriCorps service sites and transport corps members as needed. Hitch project or disaster response events 500 miles or more for 1 – 8 weeks duration, 6 to 21 weeks per year; Travel, up to 30% for project related tasks and planning purposes,

OCCASIONAL: Training, offsite meetings or conferences as requested or needed.


BENEFITS

American YouthWorks offers a competitive benefit and leave package including but not limited to:

  • 11 personal days;
  • 8 sick days;
  • 19 break days, taken throughout the spring, summer, and winter;
  • 15 holidays, plus 1 floating holiday;
  • Employer contributions toward our medical and dental plan;
  • Employer paid Life, AD&D, and Long Term Disability;
  • Pre-tax programs for child and health care;
  • Supplemental income and additional voluntary life options
  • 403(b) retirement with employer contribution;
  • Employment service awards every five years;

AYW is committed to building a culturally diverse faculty and fostering an environment of respect and inclusiveness amongst all individuals regardless of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply. EOE

JOB TITLE

FY20-07 Houston Program Manager

LOCATION

AYW Operating Site | Houston, TX

DEPARTMENT

Conservation Corps

POSITION REPORTS TO

Conservation Corps Director

POSITION SUPERVISES

Houston Program Coordinators, Field Coordinators and AmeriCorps Members

CLASSIFICATION

Regular, Full-time, Exempt

POSITION PURPOSE

The Houston Program Manager is responsible for and expected to develop and maintain program culture, direction and all aspects of the programs’ operation, development, and expansion. The program manager will also develop and maintain project partnerships, facilitate AmeriCorps grant compliance, and support administrative needs for field operations in order to implement and maintain quality, safe, highly effective operational programming and communication.

APPLY

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and basic tasks.

Under limited to no supervision, the Program Manager is expected will perform the following functions:

  1. Manage day-to-day program operations with a focus on safety risk management, building a diverse and inclusive community of staff and participants,  creating a supportive learning environment for participants, and constantly strengthening systems and procedures;
    • Work collaboratively with the Conservation Corps Program Director, CEO, and other personnel as needed to assess the needs and opportunities of the Houston program area and create strategies, measurable goals and timelines to meet those needs.
    • Ensure risk management strategies are consistently utilized by staff and program participants;
    • Maintain connection with the members’ experience in the program and continually examine operational systems from the perspective of how the systems serve the members’ needs;
  2. Maintain regular weekly communication via, email, teleconference, video, or in person with Program Director to discuss:
    • Recent accomplishments, major concerns, ways HQ can get involved and exciting things coming up.
    • Collaborate in our weekly manager meeting to work closely on the goals and needs of the agency and program;
    • Collaborate and respond promptly to requests from the Program Director, Senior Director of Operations, CEO, and other personnel as needed to work closely on the goals and needs of the program and its sustainability.
  3. Ensure all program activities are in compliance with grants and supporting grant management:
    • Coordinate with Assistant Program Director to complete grant reporting requirements through project tracking and program documentation;
    • Work closely with Assistant Program Director to provide leadership for outstanding grant compliance and monitoring techniques;
    • Implement trainings with program staff that enhance understanding of program compliance with grants and policies;
  4. Leverage new partnerships and opportunities:
    • Collaborate with the CEO and Houston Program Coordinator  to network and build relationships with state and local entities on coastal restoration and habitat initiatives in Texas, Louisiana and Mississippi;
    • Collaborate with the Disaster Program Manager to network and build relationships with the Houston-area disaster response and recovery partners.
    • Collaborate with CEO and Youth Services Program Director to network and build relationships with nonprofit partners;
    • Collaborate with Senior Director of Operations, and program personnel to develop project contracts/agreements, entering all relevant information into the project management database;
    • Develop and maintain project partner relationships with an aim toward sustainability;
    • Collaborate with the Director of Finance and the Director of Development to research and monitor state and federal budgets and related regional initiatives for conservation and disaster response;
    • Identify and participate in strategic multi-stakeholder initiatives that will enhance American YouthWorks visibility in our service areas;
    • Utilize existing tracking and reporting tools and strategies for partner cultivation;
    • Assist CEO and Program Director in identifying funding sources to maintain adequate revenue streams for sustainable programming;
  5. Maintain oversight of projects ensuring that they are successful, completed with high quality and on-time:
    • Maintain communication with Field Coordinators, Crew Supervisors, and project partners to monitor contracting, scheduling, and logistics planning;
    • Perform occasional site visits to monitor activities in the field;
  6. Manage administrative functions:
    • Develop and implement program budget, with guidance from the Program Director of Finance, and Program Director;
    • Utilize finance, billing and project tracking tools to ensure data is submitted regularly as defined by Program Director;
    • Submit all other required paperwork according to established timelines;
    • Ensure all American YouthWorks’ and programmatic rules, regulations, policy, and procedures are followed;
    • Conduct occasional HQ and LaCC site visits to assess best practices for program operations;
  7. Provide excellent leadership and support to the Houston Program staff:
    • Collaborate with the Human Resources Manager to:
      • Cultivate a respectful and inclusive working community;
      • Implement a variety of performance management strategies including quarterly performance reviews;
      • Provide strategic onboarding for new staff;
      • Provide on-going coaching and feedback to staff;
    • Support and assist Field Coordinators in leading and training AmeriCorps crew leaders and members;
    • Facilitate weekly staff meetings.
  8. Participate in relevant conferences and trainings.

QUALIFICATIONS
Preferred

EDUCATION / CERTIFICATION: CPR / First Aid / WFR Certification; Wildland Fire Training; ICS Training; S212 and ICS 100,200,300,400,700,800, Herbicide Applicator License (or willing to acquire within 90 days of hire), FEMA G288 and G489, Mechanical and basic tool knowledge, including use of a chainsaw;

Minimum Required

EDUCATION / CERTIFICATION: Bachelor’s Degree;

EXPERIENCE: Four years working experience in an AmeriCorps program with direct roles dealing with grants and contracts, reporting on performance measurements, audit requests, compliance and member coordination. And two years of previous related experience working with academically and socially at-risk opportunity youth and young adults with criminal records and a variety of lifestyles, behaviors, cultural and spiritual practices in a jobs training, youth development, employment training and, or Youth Build/AmeriCorps model.

EQUIVALENT EDUCATION/EXPERIENCE:  Associate Degree in a related field of study and 5 years of relevant work experience, OR High School Diploma or GED and 7 years of relevant work experience.


KNOWLEDGE/SKILLS/ABILITIES

KNOWLEDGE:  Knowledge of trail building, habitat and coastal restoration; team-based coordination and logistics; federal grants and agreements; non-profit management; budgeting and financial management; G-suite, Trello, Slack, GPS/GIS; carpentry.

SKILLS: Highly evolved collaboration skills and demonstrated ability to influence organization leadership effectively. Strong influence and knowledge skills to communicate and gain support for business plans and initiatives. Engage management staff in building partnerships and maintaining impartiality. Identify problems and negotiate resolutions; including report generation; excellent problem-solving skills and ability to develop win/win solutions; hardworking, focused on success and continuous process improvement.

ABILITIES: Manage small to complex projects, initiatives, and priorities, self-starter with a high sense of personal responsibility and integrity. Dynamic and infectious leadership style to build trust and effective working relationships easily across a broad range of employees. Strong influencing skills to build commitment and persuade others to take appropriate action, and strategic thinker with strong leadership and negotiation skills. Use analytics and data to inform in a concise manner to make recommendations, and critically assess challenges and identify flexible, practical solutions, decisions and actions. Actively listen, strong emotional intelligence; exceptional interpersonal and relationship building/partnering skills. Exceptional organization and file management skills. Assume responsibility and ownership for projects, staff, and making critical decisions,


PHYSICAL ACTIVITIES

VISION:  See details at a distance and, or at close range, within a few feet of the observer; will be required to read papers, books and to operate audio-visual, office equipment and tools;

HEARING:  Hear conversations and receive ordinary information.

TALKING: Speaking clearly so others can understand you and the information you are communicating; will be required to convey detailed or important instructions or ideas accurately; talking in front of groups;

MANUAL DEXTERITY: Quickly move your hand, your hand together with your arm, or your two hands to grasp, manipulate, or assemble objects such as hammers, picks, chainsaws;

EXTENT FLEXIBILITY: Bend, stretch, twist, or reach with your body, arms, and/or legs

DYNAMIC/STATIC/TRUNK STRENGTH: The ability to exert muscle force repeatedly or continuously over time. This involves muscular endurance and resistance to muscle fatigue. Exert maximum muscle force to lift, push, pull, or carry objects; Use of abdominal and lower back muscles to support part of the body repeatedly or continuously over time without 'giving out' or fatiguing;

VEHICLE AND EQUIPMENT INTERACTION: Navigating and, or driving personal vehicle or 15-passenger company vans; using computer and computer applications to enter data or process information; photocopiers and scanners.


WORKING CONDITIONS

REGULAR: Indoor/Outdoor; independent, isolated settings, may be required to work in hot, wet, cold, or other significantly unpleasant conditions, including disaster areas;

ATTENDANCE:

REGULAR:  Monday – Friday, flexible 40 – 50-hour workweek; 1-hours unpaid lunch break; occasionally weekends or after hours to meet deadlines or special projects and other events as needed.

TRAVEL:

REGULAR: Travel to HQ for all staff meetings, and training; Travel for partner cultivation and project planning;

OCCASIONAL: Travel to AmeriCorps service sites, transport corps members as needed; periodic trainings, off-site meetings, conferences, and presentations as requested or needed.


BENEFITS

American YouthWorks offers a competitive benefit and leave package including but not limited to:

  • 11 personal days;
  • 8 sick days;
  • 19 break days, taken throughout the spring, summer, and winter;
  • 15 holidays, plus 1 floating holiday;
  • Employer contributions toward our medical and dental plan;
  • Employer-paid Life, AD&D, and Long Term Disability;
  • Pre-tax programs for child and health care;
  • Supplemental income and additional voluntary life options
  • 403(b) retirement with employer contribution;
  • Employment service awards every five years;

AYW is committed to building a culturally diverse faculty and fostering an environment of respect and inclusiveness amongst all individuals regardless of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply. EOE

JOB TITLE

FY20-06 Staff Accountant

LOCATION

AYW Operating Site | Houston, TX

DEPARTMENT

Accounting

POSITION REPORTS TO

Director of Finance

POSITION SUPERVISES

N/A

CLASSIFICATION

Regular, Full-time, Exempt

POSITION PURPOSE

Responsible for Accounts Receivable/Revenue Recognition, Financial Reporting, and General Ledger Maintenance and Security; Journal Entries to the General Ledger, creating monthly and annual reports, prep work for audits, monthly financial reconciliations, and report writing, Grant tracking, and reporting, act as our liaison with auditor and key contacts with grant funders; assists in the development and implementation of financial policies and procedures and process payroll.

APPLY

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and basic tasks.

Under direct supervision and direction from the Finance Director, the Staff Accountant will perform the following duties:

Duties Related to Payroll:
  1. Verify and enter wage and personnel information for new hires, changes, and terminations into the HRIS, if applicable, for those that don’t transfer over, consulting and coaching with the Human Resources Assistant as needed or required;
  2. Enter wage, funding source, and deduction information for each payroll;
  3. Reconcile payroll reports with General Ledger balances, and research, track, and resolve payroll and employee benefits problems and discrepancies.
  4. Calculate Journal Entries to the Accounts Payable Module and General Ledger;
  5. File monthly, quarterly, and annual payroll reports;
  6. Reconcile payroll and related Accounts Payable, including, but not limited to, group insurance statements, 403-b payments;
  7. Prepare necessary documents for payroll and benefits audits;
  8. Maintain compliance with Federal and State guidelines for processing documents within mandated timeframes;
  9. Follow accounting policies and procedures:  OMB-122, OMB A-133, OMB-110, FASB 116, 117, 136, and 142, GAAP, TWC Policies and AmeriCorps Provisions, AYW Accounting Policies and Procedures, AYW Cost Allocation Plan, and any other State or Federal guidelines required by funding sources;
Non-Payroll Duties:
  1. Creates monthly and other financial reports to funding sources and maintains related accounts receivable.  This job is required to assess and relocate all grant expenses appropriately with the grant contract.  Independently monitors and reclassifies miscoded items posted to the General Ledger;
  2. Records Accounts Receivable for all billings timely;
  3. Performs and posts Journal Entries to the General Ledger as well as Adjusting Journal Entries when required;
  4. Deposits all cash and checks received from various sources in a timely manner;
  5. Prepares necessary documents for annual audits
  6. Follows the following accounting policies and procedures: OMB-122; OMB A- 133; OMB- 110; FASB 116, 117, 136, and 142; GAAP; TWC Policies and AmeriCorps Provisions; TEA Financial Accountability System Resources Guide and relevant Charter School Supplements; AYW Accounting Policies and Procedures; AYW Cost Allocation Plan; AYW 45-Day Accounting Calendar and any other state or federal guidelines required by funding sources
  7. Maintains grant and contract files in a clear and orderly manner;
  8. Completes special projects and miscellaneous assignments as required;
  9. Budget development, interpretation, and monitoring for all grant reporting responsibilities
  10. Independently monitors, reconciles and resolves errors on all banking accounts

QUALIFICATIONS
Preferred

EDUCATION/CERTIFICATION:Experience with non-profit financial accounting;

Minimum Required

EDUCATION / CERTIFICATION: Bachelor’s degree or higher in Accounting or related field;

EXPERIENCE:Three years of progressive accounting experience; and at least two years experience with contracts and billings;

EQUIVALENT EDUCATION/EXPERIENCE:12 semester hours in accounting.  Any combination of related experience and/or education may be substituted and six (4) years of work experience such as described in the essential functions and duties of the job description.


KNOWLEDGE/SKILLS/ABILITIES

KNOWLEDGE: Knowledge of laws, government regulations, executive orders, and agency rules. Principles and procedures for, compensation, benefits, and labor relations and payroll information systems; structure and content of the Non-profit or government accounting rules; Fund accounting software, Proficient in Microsoft Office applications, computers and general office equipment; Donor contact management software;

SKILLS: Strong analytical, organization and time-management; Negotiation, Quality control analysis, File management; Non-profit fund accounting Identify problems and negotiate resolutions; HRIS applications; including report generation; excellent problem-solving skills and ability to develop win/win solutions; hardworking, focused on success and continuous process improvement.

ABILITIES: Ability to self-evaluate and check emotions, work well with a wide range of people, Cooperative, Able to build consensus, Good decision maker, Flexibility under pressure, Evaluate, analyze and interpret information, Organize and clearly communicate complex accounting projects, issues, and tasks in a professional and efficient manner, Self- motivated and able to work with minimal supervision; Prioritizing, planning and organizing, Document retention, Dependability; Ability to manage outside contractors and projects, Ability to thrive in a lean and fast-pace work environment;


PHYSICAL ACTIVITIES

HEARING: Hear average or standard conversations and receive ordinary information;

TALKING: Speaking clear so others can understand you and the information you are communicating. May be required to convey detailed or important instructions or ideas accurately; talking in front of groups and, or providing information to supervisors, co-workers, direct reports, and external partners via telephone, writing from, e-mail or in person provide guidance and direction to direct reports with others, set and monitor performance standards;

VISION: See details at a distance and, or at close range, within a few feet of the observer; will be required to read papers, books and to operate audio-visual, office equipment and tools;

REPETITIVE MOTIONS:  Walking; talking; frequent and regular movements of the wrists, hands, and fingers;

PHYSICAL STRENGTH:Exert maximum muscle force to lift, push, pull, or carry objects, sedentary work;

EXTENT FLEXIBILITY: Bend, stretch, twist, or reach with your body, arms, and legs


WORKING CONDITIONS

INDOORS: Environmentally controlled conditions, working in an office or shared office setting, working with others in a group or team, contact with others, face to face, by phone, or otherwise. No hazardous conditions, but may be required to work in work in hot, wet, cold, or other significantly unpleasant conditions;

ATTENDANCE: Monday – Friday, 40-hour work-week; 1-hours unpaid lunch break; occasionally weekends or after hours to meet deadlines or special projects and other events as needed.

TRAVEL:  Workshops, trainings, conferences, off-site  or others as requested or needed


BENEFITS

American YouthWorks offers a competitive benefit and leave package including but not limited to:

  • 11 personal days;
  • 8 sick days;
  • 19 break days, taken throughout the spring, summer, and winter;
  • 15 holidays, plus 1 floating holiday;
  • Employer contributions toward our medical and dental plan;
  • Employer paid Life, AD&D, and Long Term Disability;
  • Pre-tax programs for child and health care;
  • Supplemental income and additional voluntary life options
  • 403(b) retirement with employer contribution;
  • Employment service awards every five years;

AYW is committed to building a culturally diverse faculty and fostering an environment of respect and inclusiveness amongst all individuals regardless of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply. EOE

JOB TITLE

FY20-05 College and Career Success Coordinator

LOCATION

AYW Operating Site | Houston, TX

DEPARTMENT

Conservation Corps

POSITION REPORTS TO

Program Manager

POSITION SUPERVISES

AmeriCorps Crew Leaders and Members

CLASSIFICATION

Regular, Full-time, Exempt

POSITION PURPOSE

The College and Career Success Coordinator will prepare program participants for successful entry into the workforce and, or college through training in job readiness skills and support in identifying employment opportunities, internships, mentorships, job shadow opportunities, as well as providing training in college readiness skills.

APPLY

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and basic tasks.

Under limited supervision from the College and Career Success Coordinator will perform the following functions:

  1. Identify or develop curriculum to assist members with job readiness skills
    • Provide training on job search methods, resume preparation, completion of applications, and interview techniques at the operating site and in the field
    • Develop partnerships with outside instructors and speakers to provide relevant content
    • Develop and maintain  job readiness resource data
  2. Identify or develop curriculum to assist members in college readiness skills
    • Provide training on completion of college applications, completion of FAFSA and scholarship applications, and meeting college advisors
  3. Provide transition support for graduating members and maintain contact with Alumni;
    • Support members in identifying and securing employment
    • Maintain employment data and provide quarterly reports
    • Track alumni activities and provide quarterly reports following program completion
    • Provide periodic training activities for alumni
  4. Develop and coordinate job development internships, job shadows, College and Career fairs, and partner agencies to develop College and Career opportunities for members
    • Conduct outreach to educational institutions, community organizations, and local businesses and municipalities to identify opportunities to establish scholarship matching, articulation and hiring agreements
    • Utilize existing tracking and reporting tools and strategies for partner cultivation
    • Identify and participate in strategic stakeholder initiatives that will enhance TxCC visibility in our service areas
  5. Develop, support, and improve our AmeriCorps membership by:
    • Ensuring all rules, regulations, policies, and procedures are followed
    • Working with TxCC staff to plan and implement crew leader and member orientation
    • Transporting members to project sites or other locations for educational activities
  6. Seek out new tools and strategies to improve programmatic operations
    • Attend relevant conferences and training
  7. Other duties as assigned.

QUALIFICATIONS
Preferred

EDUCATION / CERTIFICATION: Associates Degree or Bachelor’s Degree in a related field

Minimum Required

EDUCATION / CERTIFICATION: High School Diploma or GED

EXPERIENCE: Three years or more of previous related experience in administrative duties,  workforce development, or student advising

EQUIVALENT EDUCATION/EXPERIENCE: High school diploma or GED, and 10 years of exceptional work performance in a related setting


KNOWLEDGE/SKILLS/ABILITIES

KNOWLEDGE: Basic knowledge of conservation principles and practices; Proficient in MS Office applications, Community resources; Labor Market and Career Information; Job readiness and interview strategies and skills

SKILLS: Effective in diverse community settings; able to provide mentorship under stressful conditions; good problem solving and logistical skills; work independently; excellent written and oral communication; flexible under pressure; conflict resolution skills; intermediate computer skills; operate passenger van or truck

ABILITIES: Attentive to detail and accuracy; organized; work well collaboratively; patient and willing to assist others; open and honest personality; flexibility under pressure; excellent interpersonal skills


PHYSICAL ACTIVITIES

HEARING: Hear average or normal conversations and receive ordinary information;

TALKING: Speaking clearly so others can understand you and the information you are communicating; will be required to convey detailed or important instructions or ideas accurately; talking in front of groups and, or providing information to supervisors, co-workers, direct reports, and external partners via telephone, writing form, e-mail or in person provide guidance and direction to direct reports with others, set and monitor performance standards;

VISION: See details at a distance and, or at close range, within a few feet of the observer; will be required to read papers, books and to operate audio-visual, office equipment and tools;

REPETITIVE MOTIONS: Walking; talking; frequent and regular movements of the wrists, hands, and/or fingers;

PHYSICAL STRENGTH: Exert maximum muscle force to lift, push, pull, or carry objects, sedentary work;

EXTENT FLEXIBILITY: Bend, stretch, twist, or reach with your body, arms, and/or legs

DYNAMIC/STATIC/TRUNK STRENGTH: The ability to exert muscle force repeatedly or continuously over time. This involves muscular endurance and resistance to muscle fatigue. Exert maximum muscle force to lift, push, pull, or carry objects; Use of abdominal and lower back muscles to support part of the body repeatedly or continuously over time without 'giving out' or fatiguing; May also restrain potentially violent individuals;

VEHICLE AND EQUIPMENT INTERACTION: Navigating and, or driving personal vehicle or 12-passenger company vans; using computer and computer applications to enter data or process information; Photocopiers and scanners;


WORKING CONDITIONS

REGULAR: Indoors, office type setting; occasionally outdoors in hot, wet, or cold conditions

ATTENDANCE:

REGULAR: Monday – Friday, 8:00 AM to 5:00 PM; one-hour unpaid lunch break

OCCASIONAL: Some weekends to meet deadlines or for special projects

TRAVEL:

REGULAR  Travel to AmeriCorps service sites and partner agencies. Transport corps members as needed.

OCCASIONAL: Training, offsite meetings or conferences as requested or needed. Travel of up to one week for project planning purposes.


BENEFITS

American YouthWorks offers a competitive benefit and leave package including but not limited to:

  • 11 personal days;
  • 8 sick days;
  • 19 break days, taken throughout the spring, summer, and winter;
  • 15 holidays, plus 1 floating holiday;
  • Employer contributions toward our medical and dental plan;
  • Employer paid Life, AD&D, and Long Term Disability;
  • Pre-tax programs for child and health care;
  • Supplemental income and additional voluntary life options
  • 403(b) retirement with employer contribution;
  • Employment service awards every five years;

AYW is committed to building a culturally diverse faculty and fostering an environment of respect and inclusiveness amongst all individuals regardless of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply. EOE

 

JOB TITLE

FY20-03 Program Assistant

LOCATION

AYW Operating Site | Houston, TX

DEPARTMENT

Conservation Corps

POSITION REPORTS TO

Houston Program Manager

POSITION SUPERVISES

N/A

CLASSIFICATION

Regular, Full-time, Exempt

POSITION PURPOSE

The Program Assistant is responsible for following policies and guidelines that will maintain compliance with program administrative operations. The Program Assistant will provide member support, develop and manage effective administrative systems, and coordinate administrative and financial functions with HQ Austin staff, serving to further the goals and objectives of the Texas Conservation Corps.

APPLY

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and basic tasks.

Under limited supervision from the Program Manager, the Program Assistant will perform the following:

  1. Provide support to corps members and the public;
    • Answer corps member inquiries promptly
    • Provide assistance with member benefits (ie. food stamps, bus passes, education awards, service verifications, insurance enrollment)
    • Answer phones and provide front desk assistance
    • Track and disperse member stipends
  2. Maintain compliance with AmeriCorps grants;
    • Accurately track member service hours
    • Conduct and maintain National Service Criminal History Checks
    • Maintain AmeriCorps member files and documents and perform periodic self-audits of files
    • Use eGrants portal for enrolling and exiting members
    • Assist with AmeriCorps quarterly reporting
    • Interface with the administrative staff of AmeriCorps granting agencies
    • Track ongoing scheduled AmeriCorps activities and ensure required documentation is completed (ie. Member evaluations)
  3. Generate special reports, develop and implement new systems as required;
    • Routinely update participant and performance outcome databases
    • Proactively seek out opportunities to improve systems
  4. Support member development initiatives;
    • Participate in orientation, events, graduation, educational activities, etc.
    • Provide training opportunities for Life After AmeriCorps skills
  5. Assist Recruitment and Outreach Coordinator with Houston operating site’s recruitment efforts
    • Contact and build relationships with local recruitment resources
    • Promote a culture of equity, inclusion, and diversity in recruitment efforts
    • Interview applicants and provide feedback
    • Connect incoming corps members to community resources
  6. Serve as primary contact with HQ Administrative staff and provide general office support
    • Order office supplies
    • Take notes at staff meetings
    • Mail receipts and RFPs to HQ in Austin, Tx
    • Request marketing materials
    • Generate payroll summaries semi-monthly
    • Participate in monthly administrative calls
    • Train and become a driver for the program

QUALIFICATIONS
Preferred

EDUCATION / CERTIFICATION: Associates Degree or Bachelor’s Degree

Minimum Required

EDUCATION / CERTIFICATION: High School Diploma or GED

EXPERIENCE: One year or more of previous related experience in administrative duties

EQUIVALENT EDUCATION/EXPERIENCE: None


KNOWLEDGE/SKILLS/ABILITIES

KNOWLEDGE: Intermediate administrative and clerical procedures and systems, Microsoft Office and Google applications, file and records management, designing and modifying forms, familiarity with AmeriCorps programs;

SKILLS: Effective in diverse community settings; able to provide mentorship under stressful conditions; good problem solving and logistical skills; work independently; excellent written and oral communication; flexible under pressure; conflict resolution skills; intermediate computer skills; operate passenger van or truck

ABILITIES: Attentive to detail and accuracy; organized; effective time management; work well collaboratively; patient and willing to assist others; open and honest personality; flexibility under pressure; excellent interpersonal skills


PHYSICAL ACTIVITIES

HEARING: Hear average or normal conversations and receive ordinary information;

TALKING: Speaking clearly so others can understand you and the information you are communicating; will be required to convey detailed or important instructions or ideas accurately; talking in front of groups and, or providing information to supervisors, co-workers, direct reports, and external partners via telephone, writing form, e-mail or in person provide guidance and direction to direct reports with others, set and monitor performance standards;

VISION: See details at a distance and, or at close range, within a few feet of the observer; will be required to read papers, books and to operate audio-visual, office equipment and tools;

REPETITIVE MOTIONS: Walking; talking; frequent and regular movements of the wrists, hands, and/or fingers;


PHYSICAL STRENGTH: Exert maximum muscle force to lift, push, pull, or carry objects, sedentary work;

EXTENT FLEXIBILITY: Bend, stretch, twist, or reach with your body, arms, and/or legs

MANUAL DEXTERITY: Quickly move your arms and hands to grasp, manipulate, or assemble objects such as hammers, picks, chainsaws;

DYNAMIC/STATIC/TRUNK STRENGTH: The ability to exert muscle force repeatedly or continuously over time. This involves muscular endurance and resistance to muscle fatigue. Exert maximum muscle force to lift, push, pull, or carry objects; Use of abdominal and lower back muscles to support part of the body repeatedly or continuously over time without 'giving out' or fatiguing; May also restrain potentially violent individuals;

VEHICLE AND EQUIPMENT INTERACTION: Navigating and, or driving personal vehicle or 12-passenger company vans; using computer and computer applications to enter data or process information; Photocopiers and scanners;


WORKING CONDITIONS

REGULAR: Indoors, office typesetting; occasionally outdoors in hot, wet, or cold conditions

ATTENDANCE:

REGULAR: Monday – Friday, 8:00 to 5:00 pm. One hour unpaid lunch break

OCCASIONAL: Some weekends to meet deadlines or for special projects.

TRAVEL:

REGULAR: Travel to Conservation Corps operating sites in Austin and Baton Rouge. Travel to AmeriCorps service sites and transport corps members as needed. Travel of up to one week for project planning purposes.

OCCASIONAL: Training, offsite meetings or conferences as requested or needed.


BENEFITS

American YouthWorks offers competitive benefits and leave package including but not limited to:

  • 11 personal days;
  • 8 sick days;
  • 19 break days, taken throughout the spring, summer, and winter;
  • 15 holidays, plus 2 floating holidays;
  • Employer contributions toward our medical and dental plan;
  • Employer-paid Life, AD&D, and Long Term Disability;
  • Pre-tax programs for child and health care;
  • Supplemental income and additional voluntary life options
  • 403(b) retirement with employer contribution;
  • Employment service awards every 5-years;

AYW is committed to building a culturally diverse faculty and fostering an environment of respect and inclusiveness amongst all individuals regardless of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation. AmeriCorps, Peace Corps and other national service alumni are encouraged to apply. EOE